Substitute Information

If you are currently completing your Student Teacher Internship in Shoreline, please read the information below to learn how you can apply to provide substitute coverage for your supervising teacher.

If your Student Teacher Internship in Shoreline has concluded, please follow the application instructions outlined in our Certificated Substitute Applicant Pool job posting on our Employment Page.

Student Teacher Intern Substitute Application Requirements

A Student Teacher may apply for an Intern Substitute Teacher Certificate with a formal request by a school district, and verification of program enrollment by a college/university. The Intern Substitute Certificate enables a student teacher to substitute, in the classroom to which assigned for student teaching, in the absence of his/her supervising teacher. This certificate must be approved by both the school and the college, and is valid for the duration of the student teaching assignment.

Shoreline Student Teacher Interns who would like to apply to substitute in their supervising teacher’s classroom must complete the following requirements:

1. Apply to Shoreline’s Certificated Substitute Pool. The online application can be found on the Shoreline School District’s Employment Page.
2. Create an account with Education Data System (EDS). For instructions, click here: Login E-cert Update
3. Notify the Substitute Coordinator via email of your interest in intern subbing. Please include the school and name of your supervising teacher. We will get the required approval to process the request. Please remember your application is subject to Administrator and HR approval, and some applicants may not move forward at this point.
4. HR will notify the Student Teacher Intern Applicant of their approval status. If approved, the District will request an Intern Substitute Certificate for the candidate.
5. Apply for your Intern Teaching Certificate by logging back into your EDS account. Click on “Apply For Your District Request Here”. Complete the application.
6. After the District application has processed, the Substitute Coordinator will contact the applicant to pick up a new hire packet. This must be returned to HR before being eligible to substitute.
7. The Substitute Coordinator will notify the Student Teacher Intern and Supervising Teacher after all employment documents have been processed and the intern may begin substituting.

**Upon conclusion of your Student Teaching Internship in Shoreline, your Intern Substitute Teacher Certificate is no longer valid. At that time, you may choose to reapply to our Certificated Substitute Pool upon receipt of your First Issue Teaching Permit/Certificate.

If you need to schedule an absence and request a sub, login to Absence Management (formerly Aesop): Absence Management

Helpful Reminders for Staff:

• Day of substitute requests are hard to fill, please put in your substitute request as soon as possible
• A request does not guarantee that the absence will be filled.  Please make sure your request is in compliance with your contract and building needs.
• SEA contract Certificated substitutes work in 4 and 8-hour increments. Please put in your sub request for either 4 or 8 hours.  Absence and substitute requests do not have to match.
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• Notes to Substitute. By including some information about your class/job duties. This could be the difference between whether a sub picks up your absence or not.
• Check your times. Please make sure your start and end times are correct. For example: during Early Release absence times should reflect this.
• Early Release Wednesdays. If you plan to be out for the full day, please post for an all-day sub (8hrs). Subs are instructed to check in with the office manager for reassignment for the remaining time if you have not included additional work once students are released.
• Release time for professional development is extremely limited.  This must be pre-approved well in advance by your building administrator.  The substitute requests should be put in right after the absence is approved.

If you have any comments or concerns, please email the District Substitute Coordinator at substitute.coordinator@ssd412.org

Forgot Your Absence Management Login ID or PIN? Click here and your Absence Management PIN will be emailed to you.

Staff Resources & Forms

Absence Management Quick Start Guide for Employees

Creating a Basic Absence

Substitute Feedback Form